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Administration of Africa Media

ADMINISTRATION RESOURCES

Welcome to the online resource section for Africa Media’s administrative services.

Training Video

Step 1 - Woocommerce evaluation

on receiving the order, visit the woocommerce section to gain full details on the order. This can also be done via using hte order email.

NB: You need to be logged into website to view this URL 

Step 2 - Confirm on Hubspot & Mailchimp

Woocommerce does not automatically link with Mailchimp. This section please submit forms with sales information collected on woocommerce to automatically update client profile in Mailchimp and Hubspot

Step 3 - Confirm on Excel booking sheet

Please also update the excel booking sheet with relevant information on the booking. Click button to go to booking sheet

Training Video - Room & Meal upsells

Step 1 - Confirm on Woocommerce

on receiving a room or meal upsell, you need to complete order on woocommerce

NB: You need to be logged into website to view this URL 

Step 2 - Confirm on Excel booking sheet

Step 2 - Confirm on Hubspot & Mailchimp

Please also update the excel booking sheet with relevant information on the booking. Click button to go to booking sheet

Step 2 - Confirm on Hubspot & Mailchimp

Please also update the excel booking sheet with relevant information on the booking. Click button to go to booking sheet

Lead Management

Role of the administrative officier is to quickly and efficiently assign incoming leads to the Africa Media sales team. This is done in mornings and throughout the work days. Also can be done once a day via cellphone remotely on weekends

Lead Assigment Lesson

Spam Removal Lesson

Merging tickets

eLearning management

As part of Africa Media’s programs, we offer eLearning to students. After ordering, it is necessary for the administrator officer to manually enrol students into the required courses.

NB: To gain access to the above link, you need to be logged into the Africa Media website. 

How to enrol students

Service Providers

Hitting the below link will take you to a list of approved Service Providers for all things Africa Media in Mossel Bay and Aliwal Shoal. This includes hosts, guides, freelancers, mechanics. etc

Training Video

Africa Media affiliate marketing program offers alumni and fans the opportunity to market africa media programs and earn commission on these sales.

Step 1. Login to Africa Media wordpress backend dashboard.

Step 2. Select “Coupon Affiliates” tab

Step 3. Select “Coupon List” sub tab

Step 4. Select “add coupon’  button

Step 5. Enter a coupon code (e.g. – surname of affiliat marketer)

Step 6. Write description – (i.e. affiliate marketer – First name, last name)

Step 7. Under ‘General’ – change coupon amount to $200

Step 8. Under ‘useage restrictions’ – Change  min spend to $1900 and check both boxes (coupons not to be used in conjunction)

Step 9. Under ‘Usage limits’ – Change usage limit per user to ‘1’.

Step 10. Under ‘coupon affiliates’ – Change Affiliate user to the affiliate uer name. NB. Find this name from submitted form or user account. Then start typing this name. select the new affiliates user name

Step 11. Hit ‘publish’ to make the coupon live

Program Outline

  • Interested people signup to program and agree to terms and conditions. They require ADMINISTRATOR to process their application to have them successfully listed as an Affiliate Marketer

 

  • Affiliate marketers are then issued (automatically) with a unique link that they use for marketing. When a prospect clicks on link and arrives at our website, the website automatically matches them with the affiliate marketer.

 

  • When this lead converts and pays deposit. The affiliate marketer has $200 credited to their account on our website. The affiliate marketer can then ask that this is used to offset their program fees or be paid out via paypal.

Affiliate Register

Affiliate marketers sign up themselves, but are activated by the ADMINISTRATOR issuing an affiliate marketing coupon. Hit the link below to issue a coupon

Resources

This section offers various resources to research the affiliate progrram and also to conduct payments to affiliates.

Review the programs terms and conditions for affiliates when they sign up

Affiliate payouts

Human Resources

Contracts and Agreements

Below you will find links to common contract templates that are required to be signed and stored prior to a person taking on an employment or volunteer position at Africa Media.

Code of Conduct

Africa Media works with international clients and students. It is vital that all Africa Media staff, including freelance instructors and field specialists abite by the companies code of conduct.

Resources

This section offers various resources to research the affiliate progrram and also to conduct payments to affiliates.

Review the programs terms and conditions for affiliates when they sign up

Course instructor resources to run the wildlife filmmaking program with Africa Media

This section focus’s on Africa Media merchandise, and specifically the administration of our Africa Media clothing range.

Price List

Prices (Rand)
Legend long-sleeve – Khaki men 700
Legend long-sleeve – Khaki lady 620
Legend long-sleeve – Fatigue men 700
Legend long-sleeve – Fatigue lady 620
Legend short-sleeve – Khaki men 630
Legend short-sleeve – Khaki lady 600
Legend short-sleeve – Fatigue men 630
Legend short-sleeve – Fatigue lady 600
Legend short-sleeve – Stone men 630
Legend short-sleeve – Stone lady 600
Legendary caps 300
Quilted Sherpa jacket – mens 1200
Quilted Sherpa jacket – woman 1200
Quilted Sherpa B/Warmer – woman 1000
Quilted Sherpa B/Warmer – men 1000
Hoodie tops – Charcoal 750
Hoodie tops – Fatigue 750
1/4 Zip fleece sweater 750
Famous Five fleese jacket 800
Vented long-sleeve shirt 750
Long-sleeve T-shirt 280
Short-sleeve T-shirt – Khaki 250
Short-sleeve T-shirt – Fatigue 250

Sales and Stock

Access google drive spreadsheet with product stock and sales information. Use this when making a sale to update stock levels and record sale items

Merchandise sales lesson

Manufacture

This section deals with the manufacture of clothing, including designs, service providers and costs.

Service Providers

Printers / Embroidery

  • Mossel Bay embroidery: Karn – 072 248 8568

Clothing Supplier

  • Agri:

Program Certificates

Downloaded electronically signed program certificates for students here. Students names can either by typed in or handwritten

AFRICA MEDIA

Africa Media is a premier supplier of production services, experiential media training programs and interactive edu-tourism expeditions throughout Southern Africa.

Our mission is to build an enthusiastic generation of wildlife and environmental  specialists who have the skills and passion to build successful careers or make significant contributions in the wildlife and environmental media industry.

CONNECT

ADDRESS

182 Aalwyn Way

Aalwyndal

Mossel Bay 6520

South Africa